
Indigo Moon Events

Lets Talk Planning?
"Are you unsure about hiring a wedding planner, and think that it can't be that hard to do it on your own? It’s tempting to rely on Google checklists, purchasing a planning binder, or seeking the advice from a recently married friend. While those are great starting points, nothing compares to having a dedicated industry professional by your side throughout the entire process. A wedding planner doesn’t just help you organize tasks—they bring expert knowledge, creative solutions, and years of experience to ensure every detail of your special day comes together seamlessly. From managing vendors to troubleshooting last-minute hiccups, a planner transforms your vision into reality, allowing you to truly enjoy your engagement and wedding without the stress."
FAQ's about Indigo Moon Events Wedding Planning
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Before the Big Day: Everything we help you plan before you say "I Do"
Meetings/Communication:
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Initial consultation to discuss vision, budget, and preferences.
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Regular progress check-ins via in-person meetings, phone calls, or virtual meetings.
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Ongoing email and text support for questions or updates.
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Guidance on etiquette, trends, and decision-making.
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Creation and management of a shared planning document
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Access to password protected online planning portal
Planning/Vendors:​
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Development of a detailed wedding timeline and checklist.
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Budget management and allocation guidance.
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Assistance with theme selection, color palettes, and design ideas.
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Management of guest lists and seating charts.
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Advice on legal or cultural considerations, such as marriage licenses or traditions.
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Recommendations for reputable vendors that match your style and budget.
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Coordination of vendor contracts and deadlines.
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Scheduling and attending vendor meetings (e.g., tastings, site visits).
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Acting as the primary point of contact for vendors.
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Handling vendor setup, logistics, and troubleshooting on the wedding day.​​
Wedding Website Management:
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Assistance with selecting a wedding website platform that suits your needs.
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Guidance on website design to align with your wedding theme and style.
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Inputting key details, such as the schedule, venue information, dress code, and FAQs.
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Integration of RSVP functionality and guest list management tools.
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Adding links to gift registries and travel accommodations for guests.
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Regular updates to reflect any changes or new information.
Decorations:
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Assistance with sourcing and renting décor items (linens, lighting, florals, etc.).
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Coordination with florists and designers to execute your vision.
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Setting up décor on the wedding day to match the agreed-upon style.
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Ensuring decorations align with the venue's policies and restrictions.
Timeline:
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Creation of a comprehensive wedding day schedule for all parties involved.
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Coordination of arrival times for vendors and bridal party.
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Oversight of the timeline to ensure events stay on track.
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Flexibility to adjust the schedule as needed on the day of the event.
RSVPS/Floor Plan:
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Management of RSVP tracking and follow-ups with unresponsive guests.
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Organizing guest preferences, such as meal choices or accommodations.
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Communication with the couple about final headcounts for vendors and seating.
Rehearsal & Ceremony Planning:
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Assist with processional and recessional planning
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Coordination of the rehearsal schedule with the venue and officiant.
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Guidance for the bridal party and family on processionals, seating, and cues.
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Ensuring everyone is clear on their roles for the ceremony.
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Addressing any last-minute questions or concerns from attendees.
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The Big Day: Everything we handle before and after the "I do"
Wedding Party Assistance:
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Emergency kit on-site for any of those wardrobe mishaps
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Bustling dresses
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Pinning Boutonnieres
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Distributing Corsages
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Bringing you a snack during cocktail hour and photos
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Assistance with grand march and reception entrance
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What's your go to drink? (We've got in memorized)
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Checking in on you throughout the entire day
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Extra photos/videos throughout the day (we'll help capture your send off or private dance)
Decorations:
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Emergency kit on-site for any of those missing pieces, batteries, glue gun, chalk markers (the list goes on and on and on)
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Set up of all ceremony and reception decoration before guest arrival
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Assist Catering Team with tablescapes and staging
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Transitioning decorations from one location to another for room changes
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Assist with floral staging or centerpiece creation (for floral drop offs)
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Pack up of all decorations at event close (does not include personal belongings)
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Card and Presents sent with trusted family member or friend
Ceremony:
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Lining up and orchestrating processional
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Assisting bride to the ceremony location
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Fluffing your gorgeous dress before you walk down the isle
Timeline:
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Detailed timeline keeping
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Quick discreet adjustments to timeline if needed
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Assisting guests and venue with transitions
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Check ins with caterers and vendors
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Confirming event timeline with vendors on-site
Floor Plan:
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Double checking chair counts, table set up, and seating chart
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List of table dismissal to catering or DJ
Dessert:
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Creating a dessert display (if dessert vendor is not)
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Napkin, forks, and cutting utensils are ready for your cake cutting
Vendors:
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Ensuring vendor arrival
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Welcome and directing vendors
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Checking in on them and their needs
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Distributing final payments or tips
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Directing announcements if needed
Guest Management:
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Creating a warm welcoming environment for your guests
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Assisting guest transitions and directions
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Accommodating guest needs
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Skillful Management of disruptions and conflict​​
Hours:​
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Don't worry about the hours, we are there from start to finish
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Before you Book: What you need to know
Team:​
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Professional Appearance
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Expert Venue, Vendor, and Management Knowledge
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Fully Insured
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Hired Assistants at no additional cost to you
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Direct contact with your planner from booking to pack up
Booking:​
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50% down of the package price (non-refundable) and signed contract reserves your date
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Remaining 25% due 90 days out from event
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Final 25% due 30 days out from event
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No additional service fees
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