Lets Talk Coordination?

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Before the Big Day: Everything we go over before you say "I Do"

 

Meetings:

• Complimentary Consultation Meeting

• 3-4 in person meeting depending on package

• Final Walk Through at the Venue or off-site

• Unlimited phone and email communication

• Assistance confirming  final vendor meeting with our Month of Coordination Package*

Planning:​

• Access to personalized client portal for planning, ideas, and organization

Decorations:

• Help create DIY decoration with our Design and Style Package*

• Help create a wedding theme or color scheme with our Design and Style Package*

• Help pick party fashion with our Design and Style Package*

• Custom artwork or signs with our Design and Style Package*

• In house rental items available 

• Discuss all decoration details

• Discuss decoration locations

• Discuss decoration transitions

• Discuss decoration packing, labeling, and organization

• Discuss decorations associated with other vendors and their roles

Timeline:

• Create a timeline for all aspects of the day

• Create timeline for all transitions

• Create timeline for deliveries

• Custom Wedding Itinerary for Month of Coordination Package*

Floor Plan:

• Create floor plan and table layout 

• Assist with seating plan for Month of Coordination Package*

Vendors:

• Expert Knowledge of vendors and professional contacts if needed

• Discuss all vendors, contacts, info, and roles

• Contact vendors with final details, timelines, and floorplans

• Discuss vendor arrival times

Rehearsal & Ceremony Planning:

• Assist with processional and recessional planning

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The Big Day: Everything we handle before and after the "I do" 

 

Rehearsal:

• Welcome your guests

• Stage and Orchestrate ceremony alongside venue and officiant

Wedding Party Assistance:

• Emergency kit on-site for any of those wardrobe mishaps 

• Bustling dresses

• Pinning Boutonnieres 

• Distributing Corsages

• Bringing you a snack during cocktail  hour and photos

• Assistance with grand march and reception entrance

• What's your go to drink? (We've got in memorized)

• Checking in on you throughout the entire day 

• Extra photos/videos throughout the day (we'll help capture your send off or private dance)

Decorations:

• Emergency kit on-site for any of those missing pieces, batteries, glue gun, chalk markers (the list goes on and on and on)

• Set up of all ceremony and reception decoration before guest arrival

• Assist Catering Team with tablescapes and staging

• Transitioning decorations from one location to another for room changes

• Assist with floral staging or centerpiece creation (for floral drop offs)

• Pack up of all decorations at event close (does not include personal belongings)

• Card and Presents sent with trusted family member or friend

Ceremony:

• Lining up and orchestrating processional 

• Assisting bride to the ceremony location 

• Fluffing your gorgeous dress before you walk down the isle

Timeline:

• Detailed timeline keeping

• Quick discreet adjustments to timeline if needed

• Assisting guests and venue with transitions

• Check ins with caterers and vendors 

• Confirming event timeline with vendors on-site 

Floor Plan:

• Double checking chair counts, table set up, and seating chart

• List of table dismissal to catering or DJ 

Dessert:

• Creating a dessert display (if dessert vendor is not)

• Napkin, forks, and cutting utensils are ready for your cake cutting

Vendors:

• Ensuring vendor arrival 

• Welcome and directing vendors

• Checking in on them and their needs

• Distributing final payments or tips 

• Directing announcements if needed

Guest Management:

• Creating a warm welcoming environment for your guests

• Assisting guest transitions and directions

• Accommodating guest needs

• Skillful Management of disruptions and conflict​​

Hours:​

• Don't worry about the hours, we are there from start to finish

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*items marked are specific to certain packages, items not marked are included in both Day of and Month of Coordination services. 

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Before you Book: What you need to know

Team:​

• Professional Appearance

• Expert Venue, Vendor, and Management Knowledge

• Fully Insured

• Hired Assistant (1) at no additional cost to you

• Direct contact with your coordinator from booking to pack up

Booking:​

• 50% down of the package price (non-refundable) and signed contract reserves your date

• Remaining 50% due 30 days out from event

• No additional service fees

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