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Wisconsin Wedding Coordination Indigo Moon Events

Lets Talk Coordination?

Are you unsure whether or not you need a coordinator or are not entirely sure about what we really do? Most think our job is simply to make things look pretty, to make sure all your decorations are set before your guests arrive, but in all actuality it is so much more.....

Having a wedding coordinator should be all about relieving stress and making your day truly magical. 

FAQ's about Indigo Moon Events Coordination

Before the Big Day: Everything we go over before you say "I Do"

 

Meetings:

  • Complimentary Consultation Meeting

  • 3-4 in person meeting depending on package

  • Final Walk Through at the Venue or off-site

  • Unlimited phone and email communication

  • Assistance confirming  final vendor meeting with our Month of Coordination Package*

Planning:

  • Access to personalized client portal for planning, ideas, and organization

Decorations:

  • Help create DIY decoration with our Design and Style Package*

  • Help create a wedding theme or color scheme with our Design and Style Package*

  • Help pick party fashion with our Design and Style Package*

  • Custom artwork or signs with our Design and Style Package*

  • In house rental items available 

  • Discuss all decoration details

  • Discuss decoration locations

  • Discuss decoration transitions

  • Discuss decoration packing, labeling, and organization

  • Discuss decorations associated with other vendors and their roles

Timeline:

  • Create a timeline for all aspects of the day

  • Create timeline for all transitions

  • Create timeline for deliveries

  • Custom Wedding Itinerary for Month of Coordination Package*

Floor Plan:

Vendors:

  • Expert Knowledge of vendors and professional contacts if needed

  • Discuss all vendors, contacts, info, and roles

  • Contact vendors with final details, timelines, and floorplans

  • Discuss vendor arrival times

Rehearsal & Ceremony Planning:

  • Assist with processional and recessional planning

The Big Day: Everything we handle before and after the "I do" 

 

Rehearsal:

  • Welcome your guests

  • Stage and Orchestrate ceremony alongside venue and officiant

Wedding Party Assistance:

  • Emergency kit on-site for any of those wardrobe mishaps 

  • Bustling dresses

  • Pinning Boutonnieres 

  • Distributing Corsages

  • Bringing you a snack during cocktail  hour and photos

  • Assistance with grand march and reception entrance

  • What's your go to drink? (We've got in memorized)

  • Checking in on you throughout the entire day 

  • Extra photos/videos throughout the day (we'll help capture your send off or private dance)

Decorations:

  • Emergency kit on-site for any of those missing pieces, batteries, glue gun, chalk markers (the list goes on and on and on)

  • Set up of all ceremony and reception decoration before guest arrival

  • Assist Catering Team with tablescapes and staging

  • Transitioning decorations from one location to another for room changes

  • Assist with floral staging or centerpiece creation (for floral drop offs)

  • Pack up of all decorations at event close (does not include personal belongings)

  • Card and Presents sent with trusted family member or friend

Ceremony:

  • Lining up and orchestrating processional 

  • Assisting bride to the ceremony location 

  • Fluffing your gorgeous dress before you walk down the isle

Timeline:

  • Detailed timeline keeping

  • Quick discreet adjustments to timeline if needed

  • Assisting guests and venue with transitions

  • Check ins with caterers and vendors 

  • Confirming event timeline with vendors on-site 

Floor Plan:

  • Double checking chair counts, table set up, and seating chart

  • List of table dismissal to catering or DJ 

Dessert:

  • Creating a dessert display (if dessert vendor is not)

  • Napkin, forks, and cutting utensils are ready for your cake cutting

Vendors:

  • Ensuring vendor arrival 

  • Welcome and directing vendors

  • Checking in on them and their needs

  • Distributing final payments or tips 

  • Directing announcements if needed

Guest Management:

  • Creating a warm welcoming environment for your guests

  • Assisting guest transitions and directions

  • Accommodating guest needs

  • Skillful Management of disruptions and conflict​​

Hours:

  • Don't worry about the hours, we are there from start to finish

*items marked are specific to certain packages, items not marked are included in both Day of and Month of Coordination services. 

Before you Book: What you need to know

Team:

  • Professional Appearance

  • Expert Venue, Vendor, and Management Knowledge

  • Fully Insured

  • Hired Assistant (1) at no additional cost to you

  • Direct contact with your coordinator from booking to pack up

Booking:​

  • 50% down of the package price (non-refundable) and signed contract reserves your date

  • Remaining 50% due 30 days out from event

  • No additional service fees

Wisconsin Wedding Coordinator Indigo Moon Events
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